REGULATIONS FOR THE CZACKIEGO OFFICE BUILDING LOCATED IN WARSAW AT CZACKIEGO 15/17 STREET.
$1. GENERAL PROVISIONS
- These Regulations for the Building (hereinafter referred to as the “Regulations“) shall apply to the area of the real estate including, in particular, the building and the outdoor area, hereinafter collectively referred to as the “Building”.
- All capitalised expressions used in these Regulations, whenever capitalised, shall have the following meanings:
2.1. Building shall mean the real estate located in Warsaw at ul. Czackiego 15/17;
2.2. Visitor –shall mean a person present in the Building at the invitation of the relevant Tenant or his/her employee, each visitor being at the same time the User;
2.3. Tenant shall mean any entity that has concluded a lease agreement (or any other agreement of a similar nature) concerning the area within the Building; the Tenant is also the Person Inviting – in case of inviting outsiders to the leased area;
2.4. Rulations shall mean these Regulations;
2.5. User shall mean any person present in the Building, Users include, in particular, the Tenant’s employees and Visitors;
2.6. Owner shall mean the entity owning the Building in question;
2.7. Manager shall mean Green and Efficiency Services Real Estate Solutions Spółka z ograniczoną odpowiedzialnością spółka komandytowa, entrusted by the owner with the management of the Building and supervision over the fulfilment of the provisions of these Regulations.
Expressions used in the singular shall also include the plural and vice versa, unless the context clearly indicates otherwise.
- The Regulations set out the principles for:
– proper use of the Building, including the building’s technical facilities and infrastructure,
– protection and prevention of damage to the Building,
– conduct of the Users, including in particular the Tenants, personnel and Visitors staying on its premises.
– security, fire protection and other requirements concerning the use of the Building, including the performance of adaptation works and other works of a similar nature.
- These Regulations apply to all users of the building located in Warsaw at ul. Czackiego 15/17. These Regulations shall constitute an integral part of lease agreements for premises located in the Building.
- On the premises of the Building, the Manager shall perform its functions, inter alia, through the following services:
– technical support service,
– administrative service,
– security service,
– cleaning services.
- The Users of the Building are obliged to obey the instructions of the services of the Manager.
- Each Tenant shall appoint their own representative to represent the Tenant in its dealings with the Manager with respect to the compliance with these Regulations.
&2. FIRE SAFETY RULES
- Users of the Building are obliged to observe the fire safety regulations, technical and construction regulations, norms, orders and recommendations of the Manager as well as the requirements included in the Fire Safety Manual for the Building.
- Detailed fire safety requirements binding for the Users of the Building are specified in the Fire Safety Manual for the Building.
&3. RULES OF ACCESS
- Visitors to the Tenants of the Building must contact the Person Inviting by telephone to be picked up from the main reception of the Building; otherwise the security service will refuse them access to the Building.
- In the event of bringing into the area of the Building objects which are suspicious to the security service employees, a visitor is obliged to leave such objects at the main reception of the Building.
- In justified cases, the Security Service of the Building has the right to refuse access to the Building.
- Visitors are not allowed to stay in other parts of the Building without the knowledge and consent of the Person Inviting. Visitors may stay only in the shared parts of the Building and in the premises of the Tenant by whom they have been invited.
- The Person Inviting the Visitor is responsible for any damage that the Visitor may cause to the premises of the Building.
- The Visitor who is not authorised to enter the Building by the security service of the Building or the Person Inviting shall not be admitted and shall be obliged to leave the Building immediately.
- Tenants staying within the Building are required to have an access card. Access cards are issued to the Tenant upon signing the protocol of access card handover. The cost of access cards is determined in accordance with the valid price list.
- In order to enter the Building, an employee must insert his/her card into the reader located at the main door. An employee who does not have a card will not be allowed into the Building by the security service of the Building.
- Access cards are registered in the system and their loss or change of holder must be reported immediately to the Help Desk system. If an access card is destroyed or lost, the Tenant will receive a new card against payment according to the currently valid price list.
HOURS OF ACCESSIBILITY
- The Visitor may stay in the Building only during the office hours of the company whose employee has authorised him/her to enter and only in the presence of the Person Inviting.
- The Person Inviting shall personally pick up the Guest from the reception desk and personally escort him/her to the reception desk after the end of the visit.
REFUSAL OF ENTRY
- A Security Officer of the Building has the right to refuse entry to the Building to any person whose conduct is disorderly or who is under the influence of alcohol or other intoxicants.
- Door-to-door salesmen, peddlers, leaflet distributors are prohibited from entering the Building.
&4. RIGHTS AND OBLIGATIONS OF THE TENANT
- Tenants and Visitors of the Tenant are obliged to comply with the provisions of these Regulations of the Building, the Regulations of The Brain Embassy and the Regulations for the Use of the Terraces;
- Employees of the Tenant may use all commonly accessible areas within the Building.
- Tenants and Visitors of the Tenant may bring animals (dogs or cats) into the Building.
- Smoking of tobacco and tobacco products is strictly prohibited on the premises of the Building.
- Smoking is also prohibited within 8 metres from the Building.
- The Tenant is obliged to personally pick up the food ordered from the catering companies. The security service of the building will not assist in handing over the food and will not collect it on behalf of the Tenant.
- The Tenant is obliged to use the equipment and devices provided to the Tenant for use by the Landlord in accordance with their intended use.
- The Tenant shall be liable for any damage to or destruction of equipment or facilities by the employees or visitors (including subcontractors) of the Tenant.
- All equipment installed by the Tenant on its premises must be certified for use.
- The Tenant shall always obtain consent to install non-standard electrical equipment (such as additional heating sources or kitchen equipment, etc.) in its office premises.
- The use of devices causing interference with the devices of other users of the Building is prohibited.
- The Tenant is obliged to immediately report to the Manager or technical support service any failure of equipment installed on the premises leased by the Tenant.
- If any arrangement changes are planned in the leased space, interfering with systems in the Building or affecting the operation of the Building, the Tenant shall be obliged to submit a design of such changes signed by experts, together with required arrangements, opinions and approvals of competent authorities and supervision inspectors, and to obtain the Manager’s consent for their implementation.
- All the works carried out on behalf of the Tenant by third parties must be properly secured and notified to the Manager at least 48 hours in advance. When the works are completed, the area on which they have been carried out must be cleaned up and any damage caused must be repaired immediately. The Tenant shall be liable for any irregularities in the performance of these works.
- Any minor works that may be a nuisance to the users of the Building, Tenants must notify the Manager of the Building at least 48 hours before they are scheduled to be carried out, and persons carrying out such works must be instructed to observe these Regulations and the guidelines for external companies carrying out the works. When carrying out fire hazardous works, it is obligatory to follow the instructions of the Technical Manager of the Building and the provisions of the Fire Safety Manual and to provide a completed protocol on fire hazardous works.
- If the Tenant fails to inform the Manager of the works carried out by the Tenant, the Tenant is obliged, upon the Manager’s instruction, to cease such works and restore the original condition.
- The Tenant is obliged to make the subject matter of the lease available to the Manager and services of the Manager in the event of necessary repairs and inspections and the Tenant should protect its equipment for the duration of these works.
- The Tenant shall provide keys and an access card to its premises in the event of a breakdown or emergency. The keys and card shall be deposited in a safe at the reception of the Building. In the event of lock replacement, the Tenant is obliged to replace the key deposited at the reception desk of the Building.
- The Tenant shall be notified of any use of a key or card at the Tenant’s space. For this purpose, the Tenant shall indicate to the Manager a person authorised to confirm the possibility of entering the Tenant’s space. This person should be reachable by telephone 24 hours a day.
- It is prohibited to place advertisements, announcements or other markings on the premises of the Building, in windows or in commonly accessible areas without the consent of the Manager of the Building.
- Noisy works and works that are disruptive to the normal operation of the Building may only be carried out after office hours – from 6 p.m. to 6 a.m. on working days and on holidays.
- For violation of any of the above provisions, the Manager may impose a fine in the amount of PLN 50 – PLN 2,000.00 per incident.
&5. WASTE MANAGEMENT
- The Tenant is obliged to maintain order in all the premises leased by the Tenant.
- Waste from the premises of the Tenant, even if the Tenant employs its own cleaning company, must be disposed of in special containers located in the garbage room of the Building.
- Tenants are responsible for removing all materials requiring disposal from their leased space and disposing of them by themselves.
- Cardboard packaging must be ripped up before being placed in the waste container so that its volume is reduced.
- Discharging any flammable or environmentally harmful materials directly into the sewage system and bringing them into the Building is strictly prohibited.
&6. RULES FOR CONTRACTING WORKS BY TENANTS
- Any works on the Tenant’s space may only be carried out with the consent of the Manager.
- The Tenant may request the Manager to carry out, against payment, certain works in the part of the Building leased by the Tenant.
- The cost of carrying out the works referred to in item 2 above may be increased by the cost of preparing relevant expert opinions, arrangements, opinions of competent authorities as well as of the supervision inspector and the project manager.
- The Manager may refuse to carry out commissioned works when the interest of the Building so requires or in other cases specified in the provisions of the lease agreement and the commission of works.
- For works commissioned by the Tenant to be carried out, a written commission and acceptance of the cost in the Help Desk system are required. In urgent matters, notification via e-mail is acceptable, only if there is no activated account in the Help Desk system.
- The Tenant who commissioned the works shall, at the moment of withdrawal from the agreement, be obliged to pay the full costs of the commissioned works.
- The Manager may not increase the cost of providing the service without prior written arrangement with the Tenant.
- The relevant works permit must be obtained prior to commencement of any works.
- If fire hazardous works are carried out at the Building, the Contractor of the works must complete an appropriate protocol and provide firefighting materials relevant to the works being carried out.
- The Tenant shall be liable for any damage to or destruction of the equipment caused by any third parties carrying out a commission for the benefit of the Tenant.
&7. ACCESS BY THE OWNER AND MANAGER TO THE SUBJECT MATTER OF THE LEASE
- During the working hours of the Tenant’s office, the Manager and the Manager’s services have the right to enter the premises of the Tenant only in the presence of an employee of the Tenant.
- After working hours of the Tenant’s office, the Manager and the Manager’s services may enter the premises of the Tenant with the prior consent of the person indicated by the Tenant, and in emergency cases, without such consent, but with the obligation to inform the Tenant of such a visit by telephone. The lack of consent to enter the premises of the Tenant may take place only for compelling reasons.
- After the working hours of the Tenant’s office, the Tenant shall ensure in an appropriate manner that the Manager and the Manager’s services can enter the Tenant’s premises. Any such entry should be duly justified and documented by the person in charge from the company providing security services in the Building.
&8. POWERS OF THE SECURITY SERVICE
- Every person in the Building is obliged to obey the instructions of employees of the security service.
- The employee of the security service has the right to escort out from the Building any person who disturbs the order or whose behaviour impedes the work of others.
- The employee of the security service has the right to refuse unauthorised persons entry to the Building.
- Employees of the security service are not obliged to provide any information.
- Employees of the security service shall not carry out any instructions given by the employees of the Tenant unless this is related to the protection of life, health or property.
&9. COURIER DELIVERIES
- Deliveries of small-sized consignments by courier or Poczta Polska (Polish Post) may only take place during the opening hours of the Building, i.e. between 9.00 a.m. and 5.00 p.m. on working days, Monday to Friday.
- Each supplier is obliged to report to the reception desk of the Building for the purpose of notifying and verifying the possibility of delivery.
- Couriers will be obliged to leave consignments in the storage room located on the 1st floor of the Building – entrance to the 1st floor and to this room will be made possible by the security service of the Building.
- Letters – couriers or postmen will be obliged to leave them in mailboxes located on the 1st floor of the Building – access to the 1st floor will be provided by the security service of the Building.
- Couriers and postmen leaving the Building are obliged to inform the security service of the Building.
- The Tenant of the premises to which the delivery was made shall be liable for any damage caused by couriers/suppliers/postmen.
&10. RULES FOR REPORTING AND CARRYING OUT REPAIRS OF REPORTED DEFECTS
- Reports of faults and breakdowns concerning the Building by employees of Tenants should be made via the Help Desk system. In emergencies, in the absence of an account in the Help Desk system, the failure should be reported to the technical support service by telephone, to the emergency number operating 24 hours a day.
- Faults and failures should be reported in accordance with the guidelines of the Help Desk system only by persons specifically designated for this purpose by the Tenant.
- The Tenant is obliged to make its premises available to the relevant services of the Manager in order to carry out repairs.
&11. PROTECTION OF PROPERTY
- The Tenant is responsible for ensuring that its property is properly protected, including by locking rooms, cupboards, desks, windows, etc.
- The Manager or the security service shall be notified immediately of any identified cases of property infringement.
- Neither the Manager nor the owner of the Building shall be liable for any items left unattended in the shared areas of the Building.
&12. RULES ON KEY HOLDING AND HANDING OVER
- The management of keys (including magnetic access cards) to the Tenant’s premises is at the Tenant’s own discretion.
- The Tenant is responsible for the keys to its premises received from the Manager and for keeping them in a proper manner.
- The installation of additional locking devices at the Tenant’s expense is possible, provided that written arrangement has been made with the Manager on how access to the premises will be secured for employees of the security service in the event of an emergency or fire.
- The loss of keys to the Tenant’s premises by its employees should be reported in writing to the Manager or security services. The notification should be made in the Help Desk system.
- The Tenant is obliged to provide the Manager with one set of keys, which will be placed in a safe envelope and used in accordance with the procedure for the use of individual keys and emergency cards.
&13. RULES CONCERNING THE HANDLING OF CORRESPONDENCE
- The reception personnel are not authorised to collect deliveries on behalf of the Tenants.
- Mailing correspondence will be done by the Tenant’s employees on their own.
- Letters – couriers or postmen will be obliged to leave them in mailboxes located on the 1st floor of the Building – access to the 1st floor will be made possible by the security service of the Building.
These Regulations may be amended, of which the Manager of the Building shall immediately inform the Tenants and other Users of the Building.